The quickest way to contact us is to use the form on the home page to ask about a place in the group, we will then reply as soon as we can with details of when you may be able to join.
When you first contact us you will be asked to send us some basic information. This will be saved on the waiting list so we can get in touch as soon as places become available – All places are given out on a first come, first served basis so don’t be shy about asking to be put on the list, the earlier the better to get the place as soon as your child is old enough.
New members are given a try-out period where they can see if they like the experience; we are sure they will! Once invested, they will be a part of the movement and can enjoy all the fantastic activities and opportunities for adventure.
We use Online Scout Manager to manage all our members’ contact details, payments and events. To get set up on the system we would ask for your child’s full name and date of birth, and your name and contact email address, and two different phone numbers so that we can get hold of you if required.
Once transferred into Scouting you will be able to securely access the online records yourself to update all your own contact details, and also add further information such as emergency and medical contacts. We regularly send out news and event details using these details so we would ask you to always keep your contact information up to date to ensure you get all the messages.
The online system also allows you to view the programme as soon as it is planned,
Subs
In order to pay for the hire of buildings, equipment and insurance we have to charge subs per child per school term. This is £13.50 per month requested on the 5th of each month, strated the closest month to the investiture and asked to be a standing order to the bank details listed within the OSM Parent Portal on the notice board.
Investiture
Each Beaver, Cub, or Scout will need pay £6.50 for their investiture which covers Necker, Badges, Certificate
As a charity donating gift aid makes a big difference to our finances and the facilities and activities we can offer the children. We will periodically ask for the declaration to be filled in online once you are on the system.
Help is needed in many areas of the group and your support is welcomed if the group is to remain growing and continue running as it should. In providing an opportunity for young people to develop, learn and enjoy themselves.
Parents are asked to help in any way they can, for example ensuring their child arrives promptly, helping out at section meetings etc.. All parents are expected to help on a parent rota for the Beavers ,Cubs and Scouts less so. The leaders will endeavour to send out parent rotas ready for each term.
All parents will be invited (and expected to attend) the Annual General Meeting , details will be circulated in advance. This is extremely important as it is when the committee is elected and sub com-mittees might be organised. We will always welcome feedback, suggestions and offers for help. If you are interested in joining the committee please make contact with the GSL. The group in time will have a large amount of camping and scouting equipment which will all need to be maintained and accounted for as well as equipment needed to run section meetings. The large purchases will all be discussed at the committee and if needed announced at the AGM for all to be aware of.
All parents are asked to be vigilant in bringing their children directly in to the building or meeting place and ensuring the leader knows they have arrived, and are kindly asked to collect their young person promptly. The maybe occasions where the leader wants to inform you of things at the end of a meeting so please bear with them.
All members are expected to behave well and appropriately. Inappropriate behaviour will not be accepted. Generally speaking minor incidents will be dealt with at the leader’s discretion (E.g. telling off, sitting out of a game or activity etc. ). More serious examples in particular bullying and fighting, will result in parents being contacted and suspension for a period of time. Leaders will endeavour to resolve things in the first instance . In Cubs Sixers and Seconders and Scouts Patrol Leaders and As-sistants will be expected to set a good example to the younger members of their section. These roles may be removed if the leaders feel the young person is no longer displaying the attributes nec-essary to remain in this role.
All members of the 12th Aylesbury are expected to take an active role in the ac-tivities the sections put on. The following should be considered as a minimum commitment from any member. Even though we all understand if you can not achieve all you may want to within the group we will offer as much as we can.
Attend all meetings unless ill or away (if away please try and inform leaders)
Take part in St Georges Day Parade in April (St George is the Patron Saint of Scouting)
Attend at least 2 events during the year
Have fun and enjoy the opportunities on offer.
Replacement Neckers, Woggles and Badges
First rule of clothing for scouting is put your name on everything! If we can not find your neckers or woggles then replacements can be provided (Payable to the main Subs Account with a reference of "Surname-InvestExtra":
Neckers – £5.00
Plastic Woggles – £1.00
Leather Scout Woggles – £2.00
Badges - £1.00
Throughout the year there will be many opportunities for all sections to enjoy a camp/activity/special trip out. These special trips might be a County or District event and very occasionally a national event.
Full details, kit list, “In touch” details will always be issued prior to the event.
Each activity will require a permission form to be completed, signed and re-turned
Payments for big camps usually consist of a non returnable deposit and the bal-ance is requested closer to the event. This deposit is normally used for payment of buildings and activities in advance.
Equipment
All our members get lots of great opportunities to experience camps and sleepover activities throughout the year.
Why not make the most of Christmas and Birthdays and start collecting some equipment ready for your adventures.
Basic Kit List
Sleeping Bag (always a good start! 3 season)
Ruck sack (no suitcases allowed on camps)
Sleep mat
Torch
Cutlery set
Plastic crockery set
Couple of tea towels
Camp Blanket (great for collecting camp badges on)
Wash Bag
Camp Towel (really useful to save space!)
Pillow
Walking boots
Where next?
Have a look at the How to Find Us page for more information about where we meet. We look forward to meeting many new members and families in the future.
We are always looking for extra help with the meetings and activities to help out the other volunteer leaders. If you think you might be able to help out, whether a single night or looking forward to becoming a fully qualified Scout Leader, please get in touch and we would love to have you onboard.
If you have any skills or jobs which you think may be of use for us to run the meetings or help out with the general running of the group and maintaining facilities, we would love for you to get involved and are always very grateful for any assistance.
